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  • GovCMS Content Administration Training Manual
  • Contributing and Feedback Guide
  • Introduction to GovCMS
    • Introduction to GovCMS
    • Overview of user roles
  • Training Videos
    • GovCMS how-to videos
  • Unit 1: Intro to the Admin Backend
    • How to login to GovCMS
      • Exercise 1.1 - Login and Setting up TFA
    • How to log out from your site
    • Administration menu overview
      • Exercise 1.3 - Add a non-admin user
    • The Frontend Homepage Layout
      • Exercise 1.2 - View the Site Frontend content
    • How to access the content management area
    • Overview of content management area
    • Content management - filters overview
      • Exercise 1.4 - Filtering Content
  • Unit 2: More about GovCMS
    • Content types overview
    • Overview of content create/edit form
    • Form fields and form widgets
    • Fields and properties
    • Structured content in GovCMS
    • Overview of Rich text editor
    • Embedding media files
    • Text format
    • Content references in GovCMS
  • UNIT 3: MANAGING CONTENT IN GOVCMS
    • Creating Content
      • Exercise 3.1 - Create some content
    • Editing content
      • Exercise 3.3 - Edit a piece of content
    • Archiving content
      • Exercise 3.4 - Archiving content
    • How content changes can affect the site
  • UNIT 4: MANAGING CONTENT REVISIONS
    • Managing content revisions
      • Exercise 4.1 - View revisions history
      • Exercise 4.2 - Revert a content revision
  • UNIT 5: CONTENT MODERATION IN GOVCMS
    • Content moderation in GovCMS
      • Exercise 5.1 - Content moderation
  • UNIT 6: Files and media assets
    • Managing files and media assets in GovCMS
    • Media library
      • Exercise 6.1 - Uploading and using media
      • Exercise 6.2 - Manage media - Bulk Operations
  • UNIT 7: MANAGING URL ALIASES AND REDIRECTS
    • URL aliases and redirects
      • Exercise 7.1 - Update a page's URL alias
      • Exercise 7.2 - Create a URL alias
      • Exercise 7.3 - Create a Redirect (advanced)
  • UNIT 8: META TAGS AND SEO
    • Meta tags and SEO
    • Tokens and default meta tags
      • Exercise 8.1 - Update meta tags of content
  • UNIT 9: USING TAXONOMY TO CATEGORIZE CONTENT AND MEDIA
    • Taxonomy and Vocabulary
    • Overview of Taxonomy form widgets
      • Exercise 9.1 - Add taxonomy terms
      • Exercise 9.2 - Add taxonomy to a Page
  • UNIT 10: MANAGING SITE NAVIGATIONS AND BREADCRUMBS
    • About site navigation
    • About breadcrumbs
    • Managing menu items
      • Exercise 10.1 - Add an item to a menu
  • UNIT 11: CAPTURING DATA WITH FORMS
    • Capturing data with forms
      • Exercise 11.1 - Create a basic Webform
    • Webform components
      • Exercise 11.2 - Attach a form to a Webform page
      • Exercise 11.3 - Create an event registration form
  • UNIT 12: ADVANCED CONTENT EDITING
    • Advanced content editing
    • Advanced - content bulk operations
      • Exercise 12.2 - Bulk operations - delete test content
  • Appendix A - Glossary
    • Glossary
  • About Salsa Digital
    • Who is Salsa Digital?
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On this page
  • Revisions overview
  • View revisions
  • View differences between revisions
  • Revert revisions
  • Revision log message
  • Scheduled Transitions

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  1. UNIT 4: MANAGING CONTENT REVISIONS

Managing content revisions

PreviousHow content changes can affect the siteNextExercise 4.1 - View revisions history

Last updated 1 year ago

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Revisions overview

GovCMS creates a new revision every time a content page is updated. This allows you to track how the content has changed over time on your site.

View revisions

To view and manage revisions, use the Revisions tab. To access this, navigate to the Content page, then click on a piece of content. Then click on the Revisions button (highlighted in the screenshot below):

From the Revisions tab, you can view the individual revisions, revert to an earlier revision, and delete revisions.

Information about each revision of the content is displayed, including :

  1. Date and time of the revision.

  2. Who updated the content (creating the revision).

  3. The revision log message, if entered and the status of the revision at the time it was created (in brackets).

  4. Radio buttons used to select revisions to Compare (see below).

  5. Operations dropdown, which allows a user to Revert the content to the selected revision, or Delete the selected revision.

  6. The Compare selected revisions button (see below for information on this feature).

These items are highlighted and numbered in the following screenshot:

Note: Depending on your website configuration, not every user role can access the Revisions tab.

View differences between revisions

There are two main ways to view the differences between revisions.

Firstly, clicking on the date and time link of a given revision will take you to that revision or version of the file (see 1. in the screenshot above).

Secondly, to see the differences between two different revisions select the radio buttons in the rows of the revisions you wish to compare, then click on the Compare selected revisions button.

The screenshot below shows what was changed between the versions, namely:

  1. Renaming the page.

  2. Addition of a Featured image and a Thumbnail image.

It also shows which revisions of the page are being compared (3.)

Revert revisions

GovCMS also creates a new revision when a user reverts to a previous revision.

If you have four revision versions (eg, 1, 2, 3 and current, when you revert to #2, then a copy of #2 is made and the copy is set as the current revision.

After the reversion, there are five versions/revisions (1, 2, 3, 4 and current), where current is a clone of #2.

Revision log message

Another useful feature of the revision system is the Revision log message field, which appears near the Create a new revision checkbox at the top right of the content editing form.

If a message is added to this field when creating a revision, the message will appear on the Revisions tab along with the revision.

While the Revision log message is an optional field, it is recommended to add a meaningful message whenever a revision is created. This is so that others (or you, months later) can see why the content was changed and what the changes were, without having to actually view previous revisions.

Scheduled Transitions

Scheduled transitions is useful if you want to update the revision at a specified date/time.

To schedule a transition, simply navigate to the "Schedule transitions" tab as shown below:

Then click on "Add Scheduled transition":

Select the revision to transition, and then set the new transition state along with the execution time and date as shown below:

After clicking on the "Schedule transtion" button, the confirmation screen looks like this:

You can find all pending scheduled transitions by going to Content >> Scheduled transitions as show below:

The transition will be executed at the specified time (thanks to the automatic cronjobs).

A crucial point to keep in mind is that cron runs once every hour at a randomly chosen minute. Therefore, it is possible that the transition may not occur precisely at the specified time. Nevertheless, it will be executed within one hour of the designated time.

Image of Revisions menu tab
Image of Revision information
Image of compare revisions with radio buttons
Image of Revisions what has changed
Image highlight Revision log message
Highlighting the Scheduled Transitions tab
Highlighting the "Add Scheduled transition" button
Adding a scheduled transition
Confirmation screen of a scheduled transition