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  • GovCMS Content Administration Training Manual
  • Contributing and Feedback Guide
  • Introduction to GovCMS
    • Introduction to GovCMS
    • Overview of user roles
  • Training Videos
    • GovCMS how-to videos
  • Unit 1: Intro to the Admin Backend
    • How to login to GovCMS
      • Exercise 1.1 - Login and Setting up TFA
    • How to log out from your site
    • Administration menu overview
      • Exercise 1.3 - Add a non-admin user
    • The Frontend Homepage Layout
      • Exercise 1.2 - View the Site Frontend content
    • How to access the content management area
    • Overview of content management area
    • Content management - filters overview
      • Exercise 1.4 - Filtering Content
  • Unit 2: More about GovCMS
    • Content types overview
    • Overview of content create/edit form
    • Form fields and form widgets
    • Fields and properties
    • Structured content in GovCMS
    • Overview of Rich text editor
    • Embedding media files
    • Text format
    • Content references in GovCMS
  • UNIT 3: MANAGING CONTENT IN GOVCMS
    • Creating Content
      • Exercise 3.1 - Create some content
    • Editing content
      • Exercise 3.3 - Edit a piece of content
    • Archiving content
      • Exercise 3.4 - Archiving content
    • How content changes can affect the site
  • UNIT 4: MANAGING CONTENT REVISIONS
    • Managing content revisions
      • Exercise 4.1 - View revisions history
      • Exercise 4.2 - Revert a content revision
  • UNIT 5: CONTENT MODERATION IN GOVCMS
    • Content moderation in GovCMS
      • Exercise 5.1 - Content moderation
  • UNIT 6: Files and media assets
    • Managing files and media assets in GovCMS
    • Media library
      • Exercise 6.1 - Uploading and using media
      • Exercise 6.2 - Manage media - Bulk Operations
  • UNIT 7: MANAGING URL ALIASES AND REDIRECTS
    • URL aliases and redirects
      • Exercise 7.1 - Update a page's URL alias
      • Exercise 7.2 - Create a URL alias
      • Exercise 7.3 - Create a Redirect (advanced)
  • UNIT 8: META TAGS AND SEO
    • Meta tags and SEO
    • Tokens and default meta tags
      • Exercise 8.1 - Update meta tags of content
  • UNIT 9: USING TAXONOMY TO CATEGORIZE CONTENT AND MEDIA
    • Taxonomy and Vocabulary
    • Overview of Taxonomy form widgets
      • Exercise 9.1 - Add taxonomy terms
      • Exercise 9.2 - Add taxonomy to a Page
  • UNIT 10: MANAGING SITE NAVIGATIONS AND BREADCRUMBS
    • About site navigation
    • About breadcrumbs
    • Managing menu items
      • Exercise 10.1 - Add an item to a menu
  • UNIT 11: CAPTURING DATA WITH FORMS
    • Capturing data with forms
      • Exercise 11.1 - Create a basic Webform
    • Webform components
      • Exercise 11.2 - Attach a form to a Webform page
      • Exercise 11.3 - Create an event registration form
  • UNIT 12: ADVANCED CONTENT EDITING
    • Advanced content editing
    • Advanced - content bulk operations
      • Exercise 12.2 - Bulk operations - delete test content
  • Appendix A - Glossary
    • Glossary
  • About Salsa Digital
    • Who is Salsa Digital?
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  • Webform module/Content type
  • Webform results

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  1. UNIT 11: CAPTURING DATA WITH FORMS

Capturing data with forms

PreviousExercise 10.1 - Add an item to a menuNextExercise 11.1 - Create a basic Webform

Last updated 1 year ago

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Online forms (HTML forms) allow users to fill out information on a website and can be used to capture a variety of data/information. In GovCMS, forms can be created in the following ways:

  • Creation of custom forms (this requires development expertise and would be done by a development partner or in-house development team).

  • Creation of a new Webform using the "Webform Module". This is the recommended option for content authors and the focus of this topic.

Note - Forms can also be created by creating a new Content type. However, this method is not recommended as it can lead to mixing public form submissions with site content. The GovCMS Contact Module can also be used to create a form, however functionality is limited using this method.

Webform module/Content type

Webforms can be used to:

  • Setup a complex Contact us form.

  • Add a survey to your website.

  • Include a feedback form on your site.

  • Add an order form to your site.

Webforms can be configured to send emails to selected recipients when the form is submitted by a site visitor. Completed form submissions can also downloaded/exported in bulk from the site.

The Webform template is accessible from the content management area of GovCMS. To create a new Webform, click on Structure in the Admin menu, then hover over Webforms and click on Forms.

Note: In GovCMS, each Webform is an independent entity; to attach metadata to a Webform, it must be referenced from a Webform content type. This approach allows for broader use-cases of webforms as independent entities and means they can be reused in multiple places.

Webform results

You can view the webform results from the Webform page (if your account has the correct permissions) by clicking on the Results tab. Results can be viewed and downloaded in many different formats.

  1. Open an existing Webform

  2. Click on the Results tab

On this page you will see a list of all previously created Webforms. Click on the + Add webform button at the top left to create a new Webform. See exercises , and for the steps required to build a Webform and use it on a site page.

11.1
11.2
11.3
Image of accessing Webforms from Admin menu
Showing the Webform interface and Add webform button
Showing the Results tab of an existing webform