> For the complete documentation index, see [llms.txt](https://salsa-digital.gitbook.io/govcms-content-administration/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://salsa-digital.gitbook.io/govcms-content-administration/readme.md).

# Introduction

<div><figure><img src="/files/f3H48ghB8rRMkWM64lWb" alt="" width="80"><figcaption></figcaption></figure> <figure><img src="/files/TgtK34eF5m9ULoskVHNB" alt="" width="92"><figcaption></figcaption></figure></div>

This manual provides a clear, practical guide for creating, editing, managing and maintaining content on GovCMS websites. It's written for Content Authors and Content Approvers working on both GovCMS SaaS and PaaS platforms. The aim is to support everyday publishing tasks while keeping responsibilities separated from more advanced content editing and technical administration tasks.

The structure reflects current GovCMS best practice and Drupal 11 functionality. All instructions are theme‑agnostic unless noted otherwise.&#x20;

Optional content is included for websites using CivicTheme.

Each section includes practical explanations and, where applicable, exercises to reinforce learning. To get the most of out of the practical exercises, make sure you have access to a GovCMS feature environment or a local instance of your website.

Additional documentation can be found in the [GovCMS Knowledge Base](https://www.govcms.support/support/solutions) articles via the [GovCMS Service Desk](https://govcms.freshdesk.com/).

{% hint style="info" %}
The training manual is intended as a companion piece to the remote or in-person GovCMS training, as such there are specific call-outs to the GovCMS training program.

However, the majority of the information in the training manual is applicable outside of the training.
{% endhint %}

<figure><img src="/files/O4aUr2r2vGZGOZxf9iiA" alt=""><figcaption><p><a href="https://creativecommons.org/licenses/by-sa/3.0/au/">https://creativecommons.org/licenses/by-sa/3.0/au/</a></p></figcaption></figure>

### Jump right in

<table data-view="cards"><thead><tr><th></th><th data-hidden data-card-cover data-type="files"></th><th data-hidden></th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td><strong>Getting started in GovCMS</strong></td><td></td><td></td><td><a href="/pages/PbYb0GukRhiS4qCHdRal">/pages/PbYb0GukRhiS4qCHdRal</a></td></tr><tr><td><strong>Roles and permissions</strong></td><td></td><td></td><td><a href="/pages/aOjs4gC5WzIpifbjuGsn">/pages/aOjs4gC5WzIpifbjuGsn</a></td></tr><tr><td><strong>Logging in and 2FA</strong></td><td></td><td></td><td><a href="/pages/YSWrHluUrkwkbvm7SZBy">/pages/YSWrHluUrkwkbvm7SZBy</a></td></tr><tr><td><strong>Understanding content</strong></td><td></td><td></td><td><a href="/pages/LxSOAClKgu7UwZIbekw7">/pages/LxSOAClKgu7UwZIbekw7</a></td></tr><tr><td><strong>Creating, editing and archiving content</strong></td><td></td><td></td><td><a href="/pages/5bFZKG5PAEcCV8vB0o7e">/pages/5bFZKG5PAEcCV8vB0o7e</a></td></tr><tr><td><strong>Rich text editing with CKEditor 5</strong></td><td></td><td></td><td><a href="/pages/QPdpb3wPPje2t7dRefoM">/pages/QPdpb3wPPje2t7dRefoM</a></td></tr><tr><td><strong>Media and files</strong></td><td></td><td></td><td><a href="/pages/ehQE7RLp2PB2L8qcVwlT">/pages/ehQE7RLp2PB2L8qcVwlT</a></td></tr><tr><td><strong>URL aliases and redirects</strong></td><td></td><td></td><td><a href="/pages/n73xUcp0nDVWCjhUJ8gP">/pages/n73xUcp0nDVWCjhUJ8gP</a></td></tr><tr><td><strong>Menus and navigation</strong></td><td></td><td></td><td><a href="/pages/lD3ocHHUOFJpe4uQxCpw">/pages/lD3ocHHUOFJpe4uQxCpw</a></td></tr><tr><td><strong>Taxonomy</strong></td><td></td><td></td><td><a href="/pages/VufeceRGZWtQqlXGi1vC">/pages/VufeceRGZWtQqlXGi1vC</a></td></tr><tr><td><strong>Workflows</strong></td><td></td><td></td><td><a href="/pages/pAL82SDmlv0xiie7dhkc">/pages/pAL82SDmlv0xiie7dhkc</a></td></tr><tr><td><strong>Webforms</strong></td><td></td><td></td><td><a href="/pages/Dj9WYeJE5isI1pHOPblP">/pages/Dj9WYeJE5isI1pHOPblP</a></td></tr><tr><td><strong>Advanced content editing</strong></td><td></td><td></td><td><a href="/pages/l1QBMc6usPDQISKJ8f0s">/pages/l1QBMc6usPDQISKJ8f0s</a></td></tr><tr><td><strong>Accessibility</strong></td><td></td><td></td><td><a href="/pages/2yn8g505cufceUftvKbj">/pages/2yn8g505cufceUftvKbj</a></td></tr><tr><td><strong>Content governance and best practices</strong></td><td></td><td></td><td><a href="/pages/rhYYoY4FG2gF5KF44Fok">/pages/rhYYoY4FG2gF5KF44Fok</a></td></tr><tr><td><strong>CivicTheme components</strong></td><td></td><td></td><td><a href="/pages/coUs5mZ5HX0Tp7PUgEPb">/pages/coUs5mZ5HX0Tp7PUgEPb</a></td></tr><tr><td><strong>Challenge exercises</strong></td><td></td><td></td><td><a href="/pages/vzLPLtyhOQLo6iEdHeh6">/pages/vzLPLtyhOQLo6iEdHeh6</a></td></tr></tbody></table>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://salsa-digital.gitbook.io/govcms-content-administration/readme.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.