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  • GovCMS Content Administration Training Manual
  • Contributing and Feedback Guide
  • Introduction to GovCMS
    • Introduction to GovCMS
    • Overview of user roles
  • Training Videos
    • GovCMS how-to videos
  • Unit 1: Intro to the Admin Backend
    • How to login to GovCMS
      • Exercise 1.1 - Login and Setting up TFA
    • How to log out from your site
    • Administration menu overview
      • Exercise 1.3 - Add a non-admin user
    • The Frontend Homepage Layout
      • Exercise 1.2 - View the Site Frontend content
    • How to access the content management area
    • Overview of content management area
    • Content management - filters overview
      • Exercise 1.4 - Filtering Content
  • Unit 2: More about GovCMS
    • Content types overview
    • Overview of content create/edit form
    • Form fields and form widgets
    • Fields and properties
    • Structured content in GovCMS
    • Overview of Rich text editor
    • Embedding media files
    • Text format
    • Content references in GovCMS
  • UNIT 3: MANAGING CONTENT IN GOVCMS
    • Creating Content
      • Exercise 3.1 - Create some content
    • Editing content
      • Exercise 3.3 - Edit a piece of content
    • Archiving content
      • Exercise 3.4 - Archiving content
    • How content changes can affect the site
  • UNIT 4: MANAGING CONTENT REVISIONS
    • Managing content revisions
      • Exercise 4.1 - View revisions history
      • Exercise 4.2 - Revert a content revision
  • UNIT 5: CONTENT MODERATION IN GOVCMS
    • Content moderation in GovCMS
      • Exercise 5.1 - Content moderation
  • UNIT 6: Files and media assets
    • Managing files and media assets in GovCMS
    • Media library
      • Exercise 6.1 - Uploading and using media
      • Exercise 6.2 - Manage media - Bulk Operations
  • UNIT 7: MANAGING URL ALIASES AND REDIRECTS
    • URL aliases and redirects
      • Exercise 7.1 - Update a page's URL alias
      • Exercise 7.2 - Create a URL alias
      • Exercise 7.3 - Create a Redirect (advanced)
  • UNIT 8: META TAGS AND SEO
    • Meta tags and SEO
    • Tokens and default meta tags
      • Exercise 8.1 - Update meta tags of content
  • UNIT 9: USING TAXONOMY TO CATEGORIZE CONTENT AND MEDIA
    • Taxonomy and Vocabulary
    • Overview of Taxonomy form widgets
      • Exercise 9.1 - Add taxonomy terms
      • Exercise 9.2 - Add taxonomy to a Page
  • UNIT 10: MANAGING SITE NAVIGATIONS AND BREADCRUMBS
    • About site navigation
    • About breadcrumbs
    • Managing menu items
      • Exercise 10.1 - Add an item to a menu
  • UNIT 11: CAPTURING DATA WITH FORMS
    • Capturing data with forms
      • Exercise 11.1 - Create a basic Webform
    • Webform components
      • Exercise 11.2 - Attach a form to a Webform page
      • Exercise 11.3 - Create an event registration form
  • UNIT 12: ADVANCED CONTENT EDITING
    • Advanced content editing
    • Advanced - content bulk operations
      • Exercise 12.2 - Bulk operations - delete test content
  • Appendix A - Glossary
    • Glossary
  • About Salsa Digital
    • Who is Salsa Digital?
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  • Hover over menu items to expand menus
  • Navigate back/forward between pages
  • Admin area location on page
  • Admin area location - Horizontal and Vertical alignment
  • Horizontal alignment
  • Vertical alignment
  • The Manage menu items

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  1. Unit 1: Intro to the Admin Backend

Administration menu overview

PreviousHow to log out from your siteNextExercise 1.3 - Add a non-admin user

Last updated 2 years ago

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Hover over menu items to expand menus

The Admin menu gives you access to a variety of functions. When you hover your mouse over the various menus in the Admin bar (without actually clicking on any of these menus), most of them expand to reveal more options.

Try one that has multiple levels: Click on the Manage menu item at the top left of the page to ensure the menu is expanded, then hover over Structure → Content types → Standard page →, then finally click on **Manage fields((.

Tip: Depending on your account’s level of permissions, you may see some menu items missing from the Admin menu. This is by design; it’s not a flaw. This is in line with the user roles and permissions discussed at the beginning of this manual.

Navigate back/forward between pages

You can use the back/forward buttons in your browser to navigate back and forth between the two previous admin pages you have visited (Content and Manage fields).

Alternatively, open these pages in two separate browser tabs.

Admin area location on page

While logged in and switching between the various pages in the admin interface, you will find that the administration area stays quite consistent across the entire site.

Admin area location - Horizontal and Vertical alignment

Horizontal alignment

The Admin menu is by default placed horizontally across the top of the page in the standard desktop view. However, when on mobile view it automatically switches to a vertical display down the left-hand side of the screen.

Although the switch to this mobile mode happens automatically on smaller screen sizes, you can also manually trigger it on a non-mobile device such as your laptop. Simply click the vertical orientation button, on the far right of the page.

Vertical alignment

The screenshot below demonstrates how the Admin menu looks when placed vertically.

In “mobile” or vertical mode, the menus in the Admin bar do not expand automatically when you hover your mouse over them (because on mobile devices there is no mouse). To expand a menu item, click on the downwards-pointing arrow that is found to the right of the menu item you want to expand (1). When expanded, the arrow icon changes to an upwards-pointing arrow (2). Click the arrow to collapse any expanded menu.

To switch the Admin menu back to its default position, click the horizontal orientation button, located at the bottom right of the Admin bar).

The Manage menu items

The “Manage” menu in the Admin bar contains the following items, with those most commonly used by Content Administrators highlighted in bold:

  • Content - This is where content managers manage the site’s content pages and files (video, audio documents, etc.). This training course focuses on this area.

  • Structure - This admin feature allows structural configuration of the site such as content types, types of blocks and how breadcrumbs are displayed.

  • Appearance - This is where developers can manage the site’s theme, which controls how the site looks visually.

  • Extend - Enable and disable extra modules that come with the GovCMS distribution to provide extra functionality for your site.

  • Configuration - This area is usually only available to site admins. Custom modules and core configuration is controlled here.

  • People - Manage users, roles and permissions for GovCMS users.

  • Reports - Provides access to a range of site reports, such as available fields, user actions and Google Analytics.

  • Help - Access to some basic GovCMS help files.

Image of Admin menu
Image of horizontally aligned Admin menu
Image of vertically aligned Admin menu