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  • GovCMS Content Administration Training Manual
  • Contributing and Feedback Guide
  • Introduction to GovCMS
    • Introduction to GovCMS
    • Overview of user roles
  • Training Videos
    • GovCMS how-to videos
  • Unit 1: Intro to the Admin Backend
    • How to login to GovCMS
      • Exercise 1.1 - Login and Setting up TFA
    • How to log out from your site
    • Administration menu overview
      • Exercise 1.3 - Add a non-admin user
    • The Frontend Homepage Layout
      • Exercise 1.2 - View the Site Frontend content
    • How to access the content management area
    • Overview of content management area
    • Content management - filters overview
      • Exercise 1.4 - Filtering Content
  • Unit 2: More about GovCMS
    • Content types overview
    • Overview of content create/edit form
    • Form fields and form widgets
    • Fields and properties
    • Structured content in GovCMS
    • Overview of Rich text editor
    • Embedding media files
    • Text format
    • Content references in GovCMS
  • UNIT 3: MANAGING CONTENT IN GOVCMS
    • Creating Content
      • Exercise 3.1 - Create some content
    • Editing content
      • Exercise 3.3 - Edit a piece of content
    • Archiving content
      • Exercise 3.4 - Archiving content
    • How content changes can affect the site
  • UNIT 4: MANAGING CONTENT REVISIONS
    • Managing content revisions
      • Exercise 4.1 - View revisions history
      • Exercise 4.2 - Revert a content revision
  • UNIT 5: CONTENT MODERATION IN GOVCMS
    • Content moderation in GovCMS
      • Exercise 5.1 - Content moderation
  • UNIT 6: Files and media assets
    • Managing files and media assets in GovCMS
    • Media library
      • Exercise 6.1 - Uploading and using media
      • Exercise 6.2 - Manage media - Bulk Operations
  • UNIT 7: MANAGING URL ALIASES AND REDIRECTS
    • URL aliases and redirects
      • Exercise 7.1 - Update a page's URL alias
      • Exercise 7.2 - Create a URL alias
      • Exercise 7.3 - Create a Redirect (advanced)
  • UNIT 8: META TAGS AND SEO
    • Meta tags and SEO
    • Tokens and default meta tags
      • Exercise 8.1 - Update meta tags of content
  • UNIT 9: USING TAXONOMY TO CATEGORIZE CONTENT AND MEDIA
    • Taxonomy and Vocabulary
    • Overview of Taxonomy form widgets
      • Exercise 9.1 - Add taxonomy terms
      • Exercise 9.2 - Add taxonomy to a Page
  • UNIT 10: MANAGING SITE NAVIGATIONS AND BREADCRUMBS
    • About site navigation
    • About breadcrumbs
    • Managing menu items
      • Exercise 10.1 - Add an item to a menu
  • UNIT 11: CAPTURING DATA WITH FORMS
    • Capturing data with forms
      • Exercise 11.1 - Create a basic Webform
    • Webform components
      • Exercise 11.2 - Attach a form to a Webform page
      • Exercise 11.3 - Create an event registration form
  • UNIT 12: ADVANCED CONTENT EDITING
    • Advanced content editing
    • Advanced - content bulk operations
      • Exercise 12.2 - Bulk operations - delete test content
  • Appendix A - Glossary
    • Glossary
  • About Salsa Digital
    • Who is Salsa Digital?
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  • Pasting from MS Word

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  1. Unit 2: More about GovCMS

Overview of Rich text editor

PreviousStructured content in GovCMSNextEmbedding media files

Last updated 2 years ago

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The Rich text editor provides a number of buttons/tools that are similar to those used in word-processing software like Microsoft Word. The screenshot below shows the top menu of the Rich Text Editor.

Hovering over any of the buttons reveals the name and function of the button. For example, the Link button (discussed further below).

Many of the buttons such as bold, italic, Format and Table are self-explanatory. Three specific functions are discussed in this manual:

  1. Links

  2. Pasting from MS Word

Links

For internal links (i.e. to link to another page within your website) start typing the title of the page into the URL field. As you type, a list of suggested pages will drop down. Click on the page you would like from the list, then click Save.

Pasting from MS Word

When copying text from Microsoft Word, the Rich Text widget will attempt to replicate the formatting of the original text. This can lead to inconsistent fonts, text size and other formatting issues.

You can avoid this problem by clicking the Paste from Word button, shown in the screenshot below.

On older browsers (such as MS IE < 11) this will open a small pop-up window. When you paste text into this pop-up window the formatting will be removed, so the text will match your site’s text formatting requirements.

Modern browsers paste the cleared text and preserve the heading formats, links and lists for you.

Note: When typing the text directly into the Rich Text Editor, the text will automatically be formatted in the style setup by the designers and developers who created the site.

Tip: Many modern browsers are aware of the problem and support text cleaning function out-of-the-box. For this reason, browsers like Chrome or Firefox will not show the pop-up box and paste the text with all unnecessary styling removed - yet preserving headers.

Embedding media files (covered in the )

The link button is used to link to a page outside your website or to an internal page. For external links, simply copy and paste the URL into the URL field (e.g. ).

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Image of Rich text editor menu
Image of Link Embed Paste from Word
Image of Link selector
Image of paste from Word button
Image of formatted text