Content editors and authors like to see common content management tasks easily and should also be able to quickly see a list of new content. There are several features you can setup to enable this.
You could create a custom view for administrators that lists all new content with quick “edit” links. You could also set up a default filter so administrators can also see unpublished content.
Below you can see the screenshots for setting up administration permissions.
Bulk operations: Content lists for administrators
GovCMS’s default content listing shows each page of content with easy access to operations such as delete and unpublish. In some cases, site administrators will need to manage content in a bulk way, rather than individually.
The module Views bulk operations (VBO) allows you to create custom content listings and perform bulk operations.
GovCMS has extended the Content administration page so more content actions can be performed.
Exercise 6.10: Administration with View bulk operations
In this exercise, we'll create a way for content approvers to view all content waiting for approval, so they can quickly and easily review and publish new content.
Prepare the site
In the current setup, content editors can create and publish job postings. We’re going to change this, so that new job postings must be reviewed by a Content Approver before being published.
To do this, we’ll introduce a moderation workflow.
Go to Configuration → Workflow → Workflows
Edit the existing “Editorial” workflow. We’re going to reuse the existing workflow states and transitions as-is, to match the moderation workflow of the rest of the site.
Scroll down to This workflow applies to section and press Select in the Content types row.
Select the Job Posting checkbox, Save the changes
Press the Save button in the Edit Editorial workflow page.
Add the view
Create a new View with the following settings
Admin: Submitted job postings
Content of type: Job Posting
Items to display
Use a pager
Create a menu link
Create a block
Click Save and edit.
Tip: Select multiple fields at a time and configure them sequentially.
Add these fields:
Content: Node operations bulk form
Content: Authored on
Configure the Bulk operations:
Update URL alias
Note that we did not select the “Publish content” and “Unpublish content”. Since we have a moderation workflow in place, these actions won’t work on our site.
Keep other defaults for the remaining fields.
Remove unnecessary filters
Add moderation workflow filter
To only see Job Postings that are pending approval, add the Content: Moderation state filter. Configure the following options:
Configure the format settings
Edit the table settings. Ensure any column that can be sortable is.
Add a "no results" messageAdding a “no results” message will clearly show that the view IS working properly if/when there isn’t any content waiting for approval.
In the middle column, under NO RESULTS BEHAVIOR, click Add.
Select Global: Text area
Then set the message “There are no job postings currently waiting for review!”
Apply the changes
Change access settings for this view
Lastly, you want to change the access/permission settings for this new view, from "View published content" to "Administer content".