The Admin menu gives you access to a variety of functions. When you hover your mouse over the various menus in the Admin bar (without actually clicking on any of these menus), most of them expand to reveal more options.
Try one that has multiple levels: Click on the Manage menu item at the top left of the page to ensure the menu is expanded, then hover over Structure → Content types → Standard page →, then finally click on **Manage fields((.
Tip: Depending on your account’s level of permissions, you may see some menu items missing from the Admin menu. This is by design; it’s not a flaw. This is in line with the user roles and permissions discussed at the beginning of this manual.
You can use the back/forward buttons in your browser to navigate back and forth between the two previous admin pages you have visited (Content and Manage fields).
Alternatively, open these pages in two separate browser tabs.
While logged in and switching between the various pages in the admin interface, you will find that the administration area stays quite consistent across the entire site.
The Admin menu is by default placed horizontally across the top of the page in the standard desktop view. However, when on mobile view it automatically switches to a vertical display down the left-hand side of the screen.
Although the switch to this mobile mode happens automatically on smaller screen sizes, you can also manually trigger it on a non-mobile device such as your laptop. Simply click the vertical orientation button, on the far right of the page.
The screenshot below demonstrates how the Admin menu looks when placed vertically.
In “mobile” or vertical mode, the menus in the Admin bar do not expand automatically when you hover your mouse over them (because on mobile devices there is no mouse). To expand a menu item, click on the downwards-pointing arrow that is found to the right of the menu item you want to expand (1). When expanded, the arrow icon changes to an upwards-pointing arrow (2). Click the arrow to collapse any expanded menu.
To switch the Admin menu back to its default position, click the horizontal orientation button, located at the bottom right of the Admin bar).
The “Manage” menu in the Admin bar contains the following items, with those most commonly used by Content Administrators highlighted in bold:
Content - This is where content managers manage the site’s content pages and files (video, audio documents, etc.). This training course focuses on this area.
Structure - This admin feature allows structural configuration of the site such as content types, types of blocks and how breadcrumbs are displayed.
Appearance - This is where developers can manage the site’s theme, which controls how the site looks visually.
Extend - Enable and disable extra modules that come with the GovCMS distribution to provide extra functionality for your site.
Configuration - This area is usually only available to site admins. Custom modules and core configuration is controlled here.
People - Manage users, roles and permissions for GovCMS users.
Reports - Provides access to a range of site reports, such as available fields, user actions and Google Analytics.
Help - Access to some basic GovCMS help files.
In this exercise you will create a new user account.
Click on People on the Admin menu, then click Add user.
Add an email address. Use training@example.com as the address (we don’t need a working email address for the purpose of this training session).
Check the “Content Author” and "Content Approver" checkboxes in the Roles area.
Enter your first and last name in the Username field.
Enter a password in the Password field (notice what happens if it isn’t complex enough). Adjust until your password, then re-enter in the Confirm password field. Make a note of your password!.
Make sure the Status toggle is set to “Active”.
Scroll to the bottom of the page and click the Create new account button.
Click on the admin username at the top left of the Admin menu, then from the menu that appears, click Log out.
Log back in as the newly created user using the Username from step 4 and the Password you noted down in step 5. Note: You need to log in using the Username****, not the Email address.
What do you notice is different about the site? Discuss with your trainer.
Tip: The administrator user, sometimes called the admin user or user 1 is the "super user" of the site. This user is more privileged than a user with the role of "site administrator". Best practice dictates that no one should use the admin user for day-to-day tasks.
Users on the GovCMS SaaS platform do not have access to this user account at all, while on the GovCMS PaaS platform this user account is reserved for those managing your site (such as people in your IT department and/or your developer team).
